Admin. Receptionist/Admin. Asst. to Dir. of Communications Job Decatur Texas USA,Administrative/Clerical

Position: Central Admin. Receptionist/Admin. Asst. to Dir. of Communications (26-27)
Location: Decatur

Central Admin. Receptionist/Admin. Asst. to Dir. of Communications (26-27)

Starting Date: Jul 1, 2026

Primary Purpose

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Education and Certification Requirements

High school diploma or GED

Qualifications

3 years of clerical experience in an office setting; school experience preferred
Ability to operate a multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Bilingual preferred

Major Responsibilities and Duties

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet visitors, respond to inquiries, and direct them to appropriate personnel in accordance with district policies and procedures regarding building security.

Maintain visitor log.

Assist in disseminating timely and accurate information during emergency situations, and follow district safety protocols and emergency procedures.

Receive deliveries and disseminate materials and information to appropriate parties.

Prepare correspondence, forms, reports, manuals, and presentations for the District of Communications and other department staff members.

Compile, maintain, and file all reports, records, and other documents as required.

Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

Order and maintain inventory of office supplies and program equipment.

Manage the Open Records/Public Information Act inbox and process requests to ensure departmental compliance.

Help maintain and coordinate the comprehensive school district calendar and Director's professional schedule.

Assist Director of Communications in tasks involving district communications, administrative support, and Education Foundation.

Attend all Education Foundation meetings, including those held outside regular business hours.

Assist in coordinating and executing events for the district, including end‑of‑year celebrations, convocations, and other community programs.

Assist with content creation and distribution for social media, websites, emails, and other communication platforms.

Provide clerical assistance as needed.

Maintain confidentiality.

Physical and Mental Demands

Standard office equipment including personal computer and peripherals.
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.
Occasional light lifting and carrying (less than 15 pounds).
May work prolonged or irregular hours.
Work with frequent interruptions; maintain emotional control under stress.

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Admin. Receptionist​/Admin. Asst. to Dir. of Communications

Admin. Receptionist/Admin. Asst. to Dir. of Communications