Admin. Receptionist​/Admin. Asst. to Dir. of Communications

Central Admin. Receptionist/Admin. Asst. to Dir. of Communications (26-27)

Starting Date: Jul 1, 2026

Primary

Purpose:

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

• High school diploma or GED
• 3 years of clerical experience in an office setting
• School experience preferred
• Bilingual preferred

• Ability to operate multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to speak, read, and understand English
• Ability to read and comprehend instructions
• Ability to effectively present information in one‑on‑one situations
• Proficient in keyboarding, 10‑key numerical data entry, and file maintenance
• Bilingual preferred

• Pay Scale: AIS 4, salary based on experience
• Salary: $18,207

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (public, parents, students, substitutes, vendors, etc.) and respond to their inquiries or direct them to appropriate personnel according to district policies and building security procedures.
• Maintain visitor log.
• Assist in disseminating timely and accurate information during emergency situations, following district safety protocols and emergency procedures.
• Receive deliveries and disseminate materials and information to the appropriate parties.

• Prepare correspondence, forms, reports, manuals, and presentations for the District of Communications and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Perform routine bookkeeping tasks and maintain department budget records.
• Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Manage the Open Records/Public Information Act inbox and process requests to ensure departmental compliance.
• Help maintain and coordinate the comprehensive school district calendar and Director's professional schedule.

• Assist Director of Communications with tasks involving district communications, administrative support, and Education Foundation.
• Attend all Education Foundation meetings, including those held outside of standard business hours.
• Assist in coordinating and executing district events, including end‑of‑year celebrations, convocation, and other community programs.
• Assist with content creation and distribution for social media, websites, emails, and other communication platforms.

• Provide clerical assistance as needed.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.

None

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work prolonged or irregular hours.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.