Administrative Assistant V - Quality Assurance Coordinator - Johnston Unit

Job Summary

Performs advanced administrative support work in the Substance Abuse Treatment program. Work involves providing and coordinating administrative support to include disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with considerable latitude for the use of initiative and independent judgement.

• Performs advanced technical assistance work; implements quality assurance utilization review procedures; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures.
• Assists in monitoring, reviewing, interpreting, and evaluating the quality of services; assists in compiling and analyzing data and preparing reports; and makes recommendations for improvements to treatment services.
• Provides training to treatment staff in program methods and procedures to monitor and document inmate therapeutic interaction.
• Coordinates, prepares, edits, and distributes correspondence, reports, forms, and other documents; prepares, interprets, and disseminates information concerning agency programs and procedures; and develops and maintains filing, record keeping, and records management systems.
• Provides assistance in the program area.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• Graduation from an accredited senior high school or equivalent or GED.
• Three years full-time, wage-earning substance abuse treatment, criminal justice, customer service, clerical, administrative support, technical program support, operational support, or program administration experience. For each six months of experience, fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted.
• Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

• Knowledge applicable state and federal laws, rules, regulations, and statutes.
• Knowledge of documentation standards, techniques, modalities, and systematic approaches to alcoholism and chemical dependency, addiction, co-dependency, and related disorders.
• Knowledge of agency Substance Abuse Treatment Program policies and procedures preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.
• Skill to plan work in order to meet established guidelines.
• Skill in the electronic transmission of communications.
• Skill to train others.

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment (machines, tools, devices) used only to perform essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Questions regarding this posting may be directed to:
Harmony Lopez
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
Phone
EMAIL hr.selectionsteam1as.gov

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.