CTE Administrative Assistant

CTE Administrative Assistant

Starting Date: Immediately

Position Type: Full-Time

Salary: $45,200 to $65,052 Per Year

Job : 5758660

Final date to receive applications: Posted until filled

Posted: Jun 03, 2026 5:00 AM (UTC)

Provide administrative, clerical, and organizational support to the Career and Technical Education/College, Career, and Military Readiness Director and department. Assist with the coordination of CTE and CCMR programs, student documentation, departmental records, purchasing, communication, scheduling, and compliance-related tasks to support the effective operation of district CTE and CCMR initiatives.

• High school diploma or GED required.
• Associate’s degree or related office/administrative training preferred.

• Knowledge of general office procedures and administrative support practices.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain accurate records and meet deadlines.
• Ability to use computer software to develop spreadsheets, databases, and documents.
• Ability to maintain confidentiality.
• Ability to work collaboratively with district staff, campus personnel, students, and parents.

• 3 years of clerical experience preferred.

• Provide clerical and administrative support to the CTE/CCMR Director.
• Maintain calendars, schedule meetings, prepare agendas, and assist with department communications.
• Prepare, type, format, and distribute correspondence, reports, forms, presentations, and other department documents.
• Answer and respond to telephone calls, emails, and inquiries in a professional and timely manner.
• Assist with organizing CTE/CCMR events, advisory meetings, student activities, field trips, career fairs, parent meetings, and district presentations.
• Maintain department files, records, forms, and documentation in an organized and confidential manner.

• Assist with documentation and tracking related to CTE programs of study, industry-based certifications, dual credit, work-based learning, career preparation, internships, military readiness, and other CCMR indicators.
• Support the collection, organization, and submission of student data and program documentation as requested by the CTE/CCMR Director.
• Assist with communication between the CTE/CCMR department, campus administrators, counselors, teachers, students, parents, postsecondary partners, military representatives, and business/industry partners.
• Help maintain accurate records related to student participation, certifications, testing, program events, and other CCMR-related activities.
• Assist with preparing materials for audits, reports, compliance reviews, and district/state accountability needs.

• Assist with department purchasing, requisitions, purchase orders, travel requests, invoices, and budget documentation.
• Maintain records of expenditures, supplies, equipment, and department purchases.
• Assist with inventory tracking for CTE equipment, materials, supplies, and instructional resources.
• Communicate with vendors and district departments regarding purchasing, deliveries, and order status.

• Serve as a professional point of contact for the CTE/CCMR department.
• Provide courteous assistance to staff, students, parents, community members, and external partners.
• Maintain confidentiality of student, staff, and department information.
• Assist in preparing flyers, announcements, newsletters, webpages, and other communications related to CTE and CCMR programs.

• Compile, maintain, and file all reports, records, and other required documents.
• Follow district policies, procedures, and administrative guidelines.
• Participate in professional learning as assigned.
• Perform other duties as assigned by the CTE/CCMR Director or district administration.
• Other duties as assigned.

None

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending, stooping, pushing, pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying of supplies or materials, less than 15 pounds

Environment: May work prolonged or irregular hours; occasional district travel may be required; regular contact with staff, students, parents, community partners, and outside agencies

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required.

• Maria Jimenez, Director of CTE/CCMR
• Royal High School
• Phone:
• Email: