Property Administrator

Job Title

PROPERTY ADMINISTRATOR

PROPERTY MANAGEMENT

Sheffield

Senior Portfolio Management Surveyor

Permanent

To work alongside the management surveyors within the Sheffield Retail Management team. Taking responsibility for designated tasks and undertaking them diligently – tasks to include the co‑ordination of all reporting, maintaining accurate records and schedules, managing arrears, business rates, insurance, service charges, utility queries, landlord costs and supporting as required on other landlord and tenant matters.

• Co-ordinating and preparing all management reports, tenancy schedules and other reporting requirements as may arise from time to time.
• Ensuring property management systems and property records are maintained and accurate.
• Oversee the management of utility and business rates queries and other non-recoverable costs.
• Preparing documents such as arrears/transaction lists.
• Assisting with the preparation of S/C apportionment and insurance renewal schedules.
• Assisting as required with service charge budgets and reconciliations.
• Overseeing the preparation and progress schedules of EPCs.
• Processing ‘write offs’ of arrears as required.
• Supporting the finance and credit control teams with regard to billings and payments.
• Coordinating and tracking business rates mitigation.
• Raising and management of purchase orders.
• Coordinating the measurements and recording of floor areas.
• Managing Turnover collation, calculation and billings.
• Providing any necessary support to the team as required.
• Ensuring compliance with BL policies and best practices.
• Providing any reasonably requested support in particular in relation to holiday cover and ad-hoc tasks that may arise from time to time.

• Proven track record in commercial property management and using property management database.
• Ability to interpret leases.
• Understanding of rating and utilities, and experience dealing with suppliers.
• Good verbal and written communication with an eye for detail.
• Ability to take initiative and make suggestions for improvement.
• Good IT Skills – Word, Excel, Powerpoint.
• Numerate with business acumen.