Administrative Assistant III

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This range is provided by Tek Wissen . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$32.00/hr - $35.00/hr

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Job Title:
Administrative Assistant III

Location:
Sabine Pass, TX, 77655

Duration: 12 Months

Job Type: Temporary Assignment

Work Type:
Onsite

Pay Rate: $30.00-$35.00/Hr

Overview:

Tek Wissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide

Job Description:

• Provides administrative support to a department or individual.
• Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
• May work on special projects.
• Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Job summary:

• The administrative assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication.
• They are often the first point of contact for clients and visitors, representing the company with professionalism and courtesy.

Key responsibilities:

Management, Support and Data Entry:

• Inputting and updating data
• Verification and correction of data
• Managing incoming and outgoing mail and deliveries.
• Organizing and maintaining data.
• Ensuring data security and confidentiality.
• Coordinating office procedures and ensuring their efficient execution.
• Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
• Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
• Organizing and managing both digital and physical files, ensuring easy access and retrieval.
• Assisting with the creation of reports and summaries from the entered data.
• Updating and maintaining existing data within databases and records.

Scheduling & Coordination:

• Scheduling appointments and maintaining calendars for managers and employees.
• Coordinating meetings, conferences, and events.
• Making travel arrangements and managing expense reports.
• Booking conference calls, rooms, and other necessary resources.

Communication & Documentation:

• Drafting and distributing email, correspondence, memos, letters, and forms.
• Preparing and editing reports and presentations.
• Taking accurate meeting minutes.
• Maintaining and updating databases and contact lists.
• Handling sensitive information in a confidential manner.

Other Duties:

• Assisting with employee record keeping.
• Aiding other departments with basic accounting tasks if needed.
• Assisting with special projects and conducting research as requested.
• Contributing to team effort by accomplishing related results as needed.

Required skills and qualifications:

• High school diploma or equivalent.
• Proven administrative or assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with SAP/ S4 Hana.
• Excellent written and verbal communication skills.

Tek Wissen Group is an equal opportunity employer supporting workforce diversity.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Contract

• Job function Administrative
• Industries IT Services and IT Consulting

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