Administrative Assistant

Overview

Assists visitors by greeting, welcoming and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications systems. Also provides administrative support to the HR department by facilitating application and new hire processes.

Reports To:

Site Operations Vice President, HR Manager

• Receive, direct and relay telephone messages; answering or referring inquiries.
• Direct visitors by maintaining employee and department directories.
• Maintain security by following procedures, monitoring logbook and issuing visitor badges.
• Stamp outgoing mail and distribute general correspondence from incoming mail; in addition to assistance with deliveries and couriered packages.
• Assist in the planning and preparation of meetings and maintain conference room schedule.
• Maintain an adequate inventory of office supplies.
• Distribute job applications to potential applicants.
• Provide administrative services to management and other staff as requested.
• Understand and follow safety policies and procedures.

• One to two years related experience and/or training; or equivalent combination of education and experience.
• Good written and verbal communication skills.
• Knowledge of MS Office software.
• Excellent customer relations skills.

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.