Administrator II,Accounts Payable Job Shenandoah Texas USA,Administrative/Clerical

Location: Shenandoah

Job Description PURPOSE AND SCOPE

This position is responsible for ensuring the EnergyCAP process runs smoothly (a utility bill management software system), that backup and/or supporting workers are trained and able to assist during peak workload periods or as needed, and that direct payments are processed. The position will communicate with internal and external contacts to ensure processes are implemented efficiently and to resolve a variety of issues as needed (such as software errors, upload issues, invoice and payment issues, etc.).

ESSENTIAL

JOB FUNCTIONS

Monitors and coordinates the EnergyCAP utility bill management software system and processes. This includes but is not limited to:

Acquiring information about utility meter identities from all Lone Star College (LSC) campuses
Creating and monitoring GL meter identities in EnergyCAP software
Uploading cXML batches into iStar and ensuring EnergyCAP is interfacing correctly with the iStar billing system
Plans processes, workflow, and timelines to ensure EnergyCAP interfacing is accurate and efficient

Strategizes and plans the optimum time to start the daily EnergyCAP processes and direct pay processes; ensures timely processing of utility invoices by making sure the meters are set up and interfaced, the invoices are scanned, and the utility bills for all campuses have arrived on time.

Provides timely and accurate information for payment and accurate utility cost information.

Responsible for coaching, developing, and scheduling work activities of backup staff as needed.

Performs a variety of general Accounts Payable functions, such as reviewing invoice lists of AP Specialists to ensure data is correct, processing and managing direct pay invoices, researching and resolving budget exceptions with a variety of internal and external contacts, and reviewing issues generated from exception reporting, kick‑out logs and Bill Capture Audits.

Responsible for timely and accurate documentation and recordkeeping related to a variety of AP items, such as deleted vouchers, after‑the‑facts, voucher lists, etc.

Communicates with internal and external contacts to resolve issues as needed; this may include but is not limited to communicating with utility companies and other vendors regarding invoice issues, communicating with EnergyCAP regarding data upload issues, and communicating with LSC employees in various departments and at all levels as needed.

Responsible for other reasonable related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Basic understanding of Accounting and Accounts Payable principles and processes
Understanding of or ability to quickly learn 3rd party software that interfaces with iStar
Excellent interpersonal and communication skills, both verbal and written
Attention to detail and ability to cope with several tasks simultaneously
Must be deadline oriented. Initiative and analytical skills are mandatory.
Proficient in the use of PCs and related software (Microsoft Office: Word, Excel, and Access)

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

Equipment used includes PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
Interface with internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate‑controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS

High school diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

Associate degree or higher

SALARY

Hiring salary range is $38,761–$44,576.

EEO STATEMENT

Lone Star College is an EEO Employer. All positions are subject to a criminal background check. Lone Star College participates in the E-Verify program, under which the college provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States. More information on the E-Verify program is available .gov/E-Verify.

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Administrator II, Accounts Payable