Activities Secretary; HS Job Hamshire Texas USA,Administrative/Clerical

Position: Activities Secretary (HS)
Location: Hamshire

Job Title

Ensure efficient operation of school activities' financial processes and budget accounting, and to provide support to the administrative office and other clerical services for school's administrative staff.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

2 years secretarial experience preferred

Major Responsibilities and Duties Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, requisitions/purchase orders, and payment authorizations following district standards and requirements. Prepare inventory of materials and equipment as requested.

Maintain logs and records of various events and activities.

Maintain school calendar of events for all activities.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

Receive incoming calls, take reliable messages, and route to appropriate staff.

Assist students, teachers, and parents as needed.

Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

Prepare documentation for paying sports officials and other paid consultants. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Monitor and process requisitions as required.

Maintain inventory of equipment and supplies, especially for accounts payable purposes.

Other

Assist with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Maintain confidentiality.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress