Organisations und Teamassistenz; Executive Administrator

Administrative Assistant

Noveria Energie GmbH has been developing a portfolio of large-scale battery energy storage (BESS) facilities in Germany since 2023. We are convinced that a successful energy transition is not possible without BESS. We focus on engaging local communities, landowners and municipalities at an early stage and combine deep industry expertise, a lean and efficient structure and strong financial backing to deliver BESS effectively.

Noveria is based in Baden-Württemberg, Germany with support from the office in Dublin, Ireland. Noveria is a portfolio company of Bluestar Energy Capital (Bluestar) who are providing the development funding for Noveria as the business scales. Bluestar is a global leader in providing project development capital for renewable energy, with a mission to become one of the largest investors in storage, wind, and solar development globally.

Headquartered in Chicago, USA, Bluestar brings institutional scale, deep expertise, and a commitment to empowering local teams. Owned by a management team with an extensive global track record in wind, solar, and storage, we bring both institutional scale and an owner's attention to detail to managing project and market risk. We are patient, creative, and invest at the scale needed to drive the energy transition.

The Administrative Assistant will be at the center of a growing business, collaborating with various teams, organizing key processes, and making sure nothing falls through the cracks. Your work will help our team move quickly and efficiently as we develop and deliver BESS projects across Germany. You'll be part of a collaborative, international team where your organizational skills and attention to detail will have a direct impact on our ability to grow and succeed.

• Support setup of new entities, liaising with internal teams and external notaries, ensuring accurate documentation.
• Prepare and maintain official company documents, meeting minutes, and compliance filings.
• Manage NDA contract administration, including liaising with legal counsel and internal stakeholders.
• Support invoicing and financial administration through review and upload invoices into a third-party accounting system.
• Assist our international team with banking processes, including opening accounts, providing user access, and liaising with financial teams
• Open incoming post, scan and route paper invoices, upload documents to SharePoint, and maintain organized digital and hard-copy records.
• Regularly update the Noveria organizational chart
• Support procurement and setup of IT equipment, including laptops and warranty management for new hires
• Provide general office administrative support as needed –
  
  Note:
  
  Noveria works out of a shared office where desks, printers, coffee, water, cleaning etc. are taken care of
• Liaise with internal teams and external partners, ensuring timely completion of administrative processes in German and English.
• Coordination and booking of accommodations, meeting rooms, and internal team events, considering calendar availability, travel needs, and organizational requirements.
• Taking care of the onboarding process for new employees including setting up a timetable, organizing accounts for all programs and tools

The position will be onsite at our Freiburg office, three days per week from 09:00 – 13:00. You are an experienced administrative professional with strong attention to detail, excellent organizational skills, and proficiency in both German and English to navigate local regulations, banking, and administrative processes efficiently.

• At least 5+ years of prior administrative experience in a professional or corporate setting
• Proficiency with Microsoft 365 (Word, Excel, SharePoint, Teams) and document management tools
• Native or C1-level German proficiency (spoken and written)
• Minimum B2-level English proficiency (spoken and written)
• Strong organizational skills with ability to manage multiple tasks simultaneously.
• Proven experience preparing business documents, contracts, and meeting minutes.
• Comfort with handling sensitive and confidential information
• Experience with financial or legal administrative processes in Germany
• Prior experience supporting multinational teams preferred
• Basic IT procurement and setup knowledge (e.g., laptops, software licenses)

Noveria Energie GmbH is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Noveria Energy and Bluestar Energy Capital do not accept unsolicited resumes from third party recruiters. If you are interested in working with us when external recruiters are engaged, please send your information to care