Administrative Assistant

Administrative Support

Provides administrative support to a department or individual. Duties may include word processing, filing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence. May work on special projects Must be able to multi-task and prioritize. Strong organizational skills are essential.

Strong communication skills over the phone, via email, and in person are required. Ability to handle routine situations with minimal direction regarding tasks to be performed/ Ability to work under deadline pressure and ability to work independently required. Experience with MS Office required.

Top skills and qualifications:

• 3-5 years of experience in an administrative capacity.
• Demonstrated work ethic with the ability to step in, be proactive with request and the overall ability and willingness to assist.
• Experience with/proficiency in Microsoft Office and SharePoint, One Note and Adobe Pro/Blue Beam.
• Experience with expense reporting using the Sum Total software or similar.
• Experience working in SAP.
• Have a valid driver's license and dependable transportation.
• Must have at least a high school diploma or GED.

Non-technical skills:

• Ideal candidates will be resourceful and have the ability to troubleshoot, and problem solve.
• Resource should be strong written and verbal communicators and should not be afraid to collaborate and ask questions.
• Resource should show strong initiative and willingness to learn.

Ideal candidate background:
At least 5 years of previous administrative experience.