Secretary of Advanced Academics and College and Career Readiness; CCR Job Splendora Texas USA,Administrative/Clerical

Position: Secretary of Advanced Academics and College and Career Readiness (CCR)
Location: Splendora

Job Title: Secretary of Advanced Academics & College and Career Readiness (CCR)

Exemption Status: Nonexempt

Reports to: Director of Secondary Curr. Instr. & Assessment

Date Revised: 11/04/2021

Dept./School: Splendora High School

Salary Min: $16.75 Hrly

Mid: $20.18 Hrly

Contract Days: 202

Primary Purpose

Under moderate supervision, organize and manage the routine work activities for the Early College Program, Advanced Academics (Pre-AP/AP/DC) and College and Career preparedness and provide clerical support to the Director and other staff members.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills

Experience

3 years secretarial or clerk experience

Major Responsibilities and Duties Records, Reports, and Correspondence

Prepare correspondence, forms, reports, manuals, and presentations for the Director and other department staff members.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain complete and accurate student records including, but not limited to, the following:

Exceptional Admission forms
TSIA2 scores
School issued laptops
College textbooks
Lone Star College - Kingwood transcripts
College and Career Readiness tracking spreadsheets

Accounting

Perform routine bookkeeping tasks and maintain department budget records.

Prepare and process department purchase orders and payment authorizations.

Order and maintain inventory of office supplies and program equipment.

Distribute and collect laptops for dual credit students.

Distribute dual credit textbooks via hard copy or access code purchase.

Other

Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

Maintain a schedule of appointments and make travel arrangements for department staff.

Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

Maintain confidentiality of information.

Other duties as assigned.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours; occasional district wide travel

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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