Athletics Assistant

Job Title:

Secretary – Athletics (0423)

Reports to: Executive Director of Health, P.

E. & Athletics

Wage/Hour Status: Non-Exempt

Pay Grade: P30

Duty Days: 235

Date Revised: 01/2021

Provide secretarial and support service for the Executive Director, Directors, and the Assistant Director. Coordinate and organize routine office functions.

• College hours, high school diploma or GED
• Proficient typing, word processing, and file maintenance skills
• Excellent organization, communication, and interpersonal skills
• Minimum five years office experience
• Ability to compose correspondence
• Competent with word processing and database software
• Excellent telephone and people skills
• Ability to work with and maintain confidential records
• Creative ability to design brochures
• Three years secretarial experience, preferably in a public education environment.

• Answer phones and greet visitors, take reliable messages, and route to appropriate staff
• Prepare correspondence, forms, reports, etc., for the department head and other staff members
• Compile pertinent data as needed when preparing various state and local reports
• Maintain physical and computerized department files
• Open and distribute mail.
• Compile athletic schedules as needed.
• Assist the other support staff as needed.
• Assist with preparation of Season Ticket Sales.
• Assist with the preparation of purchase orders and payment authorizations.
• Receive, sort, and distribute mail and other documents to department staff.
• Assist with the processing of temporary employee timesheets for payment
• Prepare facility and maintenance requests.
• Maintain forms control and ordering of office supplies.
• Compose letters/memos and type all other department correspondence as needed.
• Create and update coaching addresses and stipend database.
• Make necessary travel reservations for department, regional competitions and playoff games.
• Maintain the confidentiality of information.
• All other duties as assigned.

N/A

Personal computer, printer, copier, telephone, calculator, and fax machine.

Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions and prolonged use of computer.

Position Type:
Full-Time
Salary: $40,062.80 to $57,622 Per Year

• Citizenship, residency or work visa required