Early College Clerk - Bilingual

Maintain accurate attendance records and all other records for the dual credit and Early College High School (ECHS) program.

• Education/Certification:
  
  High school diploma or GED
• Special Knowledge/
  
  Skills:
  • Bilingual (oral and written) required in English and Spanish
  • Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
  • Proficient keyboarding, file maintenance and 10-key skills
  • Ability to meet established deadlines
  • Ability to follow written instructions
  • Ability to operate multi-line phone system
  • Basic math skills
  • Strong organizational, communication and interpersonal skills
• Experience:
  
  One to three years secretarial and/or office experience, preferably in public education environment.

• Greet and direct ECHS Students.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Collect and enter attendance data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, class or personnel rosters, and end-of-semester reports.
• Maintain physical and computerized records, including class rosters, and schedule changes if applicable.
• Assist parents, student and faculty with questions regarding student attendance.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist with the enrollment, withdrawals and transfer of students and process applicable records.
• Assist campus administration with the preparation of reports and student data information.
• Help teacher keep administrative records and prepare required reports.
• Conduct instructional exercises assigned by the teacher: work with individual students or small groups.
• Help supervise students throughout school day, inside and outside classroom. This includes lunchroom, bus and supervision duty.
• Participate in staff development training programs to improve job performance.

• Maintain confidentiality.
• Be punctual in all areas.
• Serve as a positive role model for all students.
• Participate in staff development, faculty meetings, and special events as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster and mailing lists.
• Provide clerical assistance as needed.
• All other duties as assigned by the supervisor.

None

Personal computer or online computer terminal, printer, copier, fax machine and calculator.

Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions, prolonged use of computer, frequent interruptions, multitasking, confidentiality, work in stressful conditions and occasionally lift 30-35 pounds. Any special instructions as assigned by supervisor.