Administrative Assistant

Drake is looking for a highly organized and detail oriented Administrative Assistant to join our team. In this role, you will provide administrative and clerical support to ensure the efficient day-to-day operation of the office. You will assist management by coordinating communications, maintaining organized records, scheduling meetings, and handling a variety of administrative tasks. The ideal candidate is professional, proactive, customer-service oriented, and able to manage multiple priorities in a fast-paced environment.

Experience supporting construction, transportation, or TxDOT-related projects is preferred.

• Answer and direct incoming phone calls, emails, and visitors in a professional manner.
• Maintain office filing systems, both electronic and paper, ensuring documents are organized and easily accessible.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents.
• Schedule meetings, appointments, and conference rooms.
• Coordinate travel arrangements, hotel reservations, and company events as needed.
• Order and maintain office supplies and equipment inventories.
• Assist with data entry, document management, and recordkeeping.
• Process incoming and outgoing mail and deliveries.
• Assist Accounting with invoice processing, purchase orders, expense reports, and other clerical functions as assigned.
• Assist project managers with administrative support for TxDOT projects, including organizing project documentation, maintaining contract files, tracking submittals, and coordinating correspondence when needed.
• Become familiar with TxDOT documentation requirements, terminology, and administrative procedures to support project compliance.
• Maintain confidentiality of company information.
• Coordinate communication between departments, vendors, subcontractors, and clients.
• Assist with special projects and perform other administrative duties as assigned.

• High school diploma or GED required;
  Associate’s degree preferred.
• Minimum of 2 years of administrative or office support experience preferred.
• Previous experience working with TxDOT projects, construction administration, or civil engineering firms is preferred but not required.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks and meet deadlines with minimal supervision.
• Professional demeanor and excellent customer service skills.
• Ability to handle confidential information with discretion.
• Experience with ERP, HRIS, project management, or accounting software is a plus.

• Basic understanding of TxDOT project documentation, contract administration, or construction processes is preferred.
• Excellent time management and multitasking abilities.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to support multiple departments.
• Adaptability in a fast-paced construction environment.