Admin Assistant, District

Date Posted
: 6/25/2026

Location
:
Marlin ISD Administration Building

Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Under moderate supervision, organize and manage the routine work activities of the HR department office and provide clerical support to the Chief Operating Officer and other staff members.

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task numerous complex administrative activities

Experience

2 years or more advanced secretarial experience with extensive contact with people

• Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
• Schedule appointments and maintain the administrator's calendar.
• Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
• Make travel arrangements including making hotel reservations and turning in conference registration forms.

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.
• Prepare correspondence, forms, manuals, schedules, and reports for the director of human resources and other department staff members.
• Prepare recruitment and new-hire packets.
• Process and receive criminal history record information, references, and other application materials.
• Assist with maintenance of information in employee database.
• Prepare and distribute employment contracts.

• Compile pertinent data used to prepare various required state and local reports.
• Prepare purchase orders and payment authorizations as directed.
• Compile, maintain, and file all reports, records, and other documents as required including preparing various federal, state, and local reports.

• Comply with policies established by federal and state laws and regulations, and local board policy.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain a schedule of appointments and assist with scheduling interviews and meetings.
• Make meeting arrangement for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.