Development Specialist

Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services that is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities.

Gift Processing and Data Entry–50%

• Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation’s database
• Confirms proper allocation of funds based on donor intent
• Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established time frames
• Maintains up-to-date and accurate constituent records in the donor management system

Compliance and Data Quality-25%

• Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards
• Reviews supporting documentation to verify compliance with gift acceptance criteria
• Upholds data integrity standards through routine audits and validations of gift records

Collaboration and Communication – 15%

• Coordinates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted
• Responds to internal and external inquiries regarding gift status, documentation, and donor records
• Supports reconciliation of gift data with financial operations during monthly and year-end close processes

Additional Administrative Support – 5%

• Assists in documenting and refining gift processing procedures and workflows
• Contributes to special projects, reporting, or audit preparation as needed

Other Related Duties – 5%

• Performs other duties assigned directly related to the Foundation’s mission and operations

Required Education and Experience - Time of Hire

• At least two years of experience in data entry, accounting support, donation processing, or related administrative work
• Strong attention to detail and accuracy in handling financial and donor information
• Ability to maintain confidentiality and work with sensitive donor data

Preferred Education and Experience

• Bachelor’s degree in accounting, business, or related field
• Experience working in a nonprofit, foundation, or higher education environment
• Familiarity with donor management or fundraising software (e.g., Salesforce, Donor Perfect, Razors Edge)
• Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles
• Experience reconciling financial data and preparing donor acknowledgment letters or receipts

Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule:

Full Time, Monday – Friday, 8:00 AM – 4:30 PM or other hours as needed

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.