Administrative assistant, Zone

Now Brewing administrative assistant, Central Division

#tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks’ success by providing advanced, dedicated administrative support of a confidential and complex nature to multiple executives. Handles confidential and non‑routine information. Exercises independent judgement and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

• Provides administrative support to multiple executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
• Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
• Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
• May organize, host and facilitate activities such as team and cross‑functional meetings, conferences and department activities
• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
• Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
• Works with facilities department in planning and organizing team space maintenance and facilities moves
• Provides support and resources to department hiring managers for new partner setup and immersion activities
• Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
• Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
• Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
• Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
• Serves as a peer leader to administrative team within function
• Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
• Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
• Supports executive, department and administrative team in coffee education as a part of Starbucks core business
• Maintains regular and punctual attendance

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.
• Collaboration - demonstrate…