Administrative Assistant

Job Description

The Administrative Assistant provides administrative support to the Facilities Director and Facilities Department by coordinating daily office operations, maintaining records, scheduling meetings, processing documentation, tracking projects, and serving as a liaison between internal departments and external partners. This position requires excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

• Provide administrative support to the Facilities Director and department staff.
• Maintain department records, files, calendars, schedules, and work orders.
• Coordinate meetings, appointments, and departmental activities.
• Prepare correspondence, reports, spreadsheets, memos, and other documentation.
• Process purchase requisitions, contracts, bid packets, and department paperwork.
• Monitor facilities projects and administrative activities to ensure timely completion.
• Track employee time records, budgets, and departmental expenses.
• Respond to phone calls, emails, and inquiries from employees, vendors, and customers.
• Research information and compile reports to support departmental operations.
• Maintain confidential records and ensure compliance with company policies.
• Assist with office organization and general administrative duties as assigned.

$18.00 - $19.00 / hr