EMS Administrative Assistant

Job Details

Job Location:

HAMILTON, TX 76531

• Perform billing quality assurance reviews to ensure patient care reports and documentation are complete and accurate prior to billing submission
• Assist with coordination of medication ordering, receiving, inventory tracking, and related documentation
• Coordinate employee health processes including required screenings, immunization records, and compliance tracking
• Assist with onboarding of new employees including paperwork completion, orientation coordination, and system access requests
• Coordinate ordering and distribution of employee uniforms and related supplies
• Manage and track non-clinical complaints and assist with complaint follow-up documentation
• Review and manage employee timecards for accuracy and completeness prior to payroll processing
• Answer department phone calls, route calls appropriately, and take detailed messages
• Assist with collection and preparation of records related to subpoenas, legal requests, and documentation requests
• Coordinate student clinical scheduling and maintain communication with educational institutions
• Coordinate interviews for prospective employees including scheduling, applicant communication, and interview logistics
• Maintain organized filing systems and administrative records
• Assist leadership with special projects and other administrative duties as assigned

• High school diploma or GED required
• Must have previous EMS experience
• Associate degree preferred
• Previous administrative experience in healthcare, EMS, hospital, or public safety setting preferred
• Strong organizational and multitasking skills
• Proficient computer skills including Google programs
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to work independently and prioritize tasks effectively