Intermediate Campus Secretary​/Registrar

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the campus administration office.

Education/Certification:

• High school diploma or GED
• Active commission as a Texas Notary Public (preferred)
• Bilingual (preferred)

• Enthusiastic personality and superior interpersonal skills to relate well with students, staff, administration, parents, and the community
• Ability to manage difficult and emotional situations
• Proficient word processing and file maintenance skills
• Effective organizational and communication skills
• Ability to use personal computer and software to develop spreadsheets, databases, and documents
• Knowledge of basic accounting principles
• Ability to perform the job responsibilities at a high level
• Bilingual strongly preferred

1-3 years of secretarial experience, preferably in public education environment; or 15 semester hours of college credit with some business orientation or equivalent business school background

• Compose and type correspondence, memoranda, reports, forms, and similar materials in final form and submits to appropriate entity.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using a personal computer.
• Maintain a daily teacher attendance log and records and coordinates appropriate coverage of substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to district administration according to established deadlines.
• Maintain school calendar of events.
• Serve as a notary public for office and faculty for documents related to school business.
• Student enrollment/withdrawal

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents, as needed.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner and communicate effectively in routine, sensitive, and confidential matters.

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents, as assigned.

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare requisitions and process purchase orders.
• Order, receive, store, issue, and maintain inventory of supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.
• Issues office keys and keys to secured areas.

• Sort, distribute, and deliver mail and other documents.
• With proper training, administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Monitor 2-way radio base unit for campus administration and custodial staff.
• Receive confiscated electronic devices and maintain proper paper work.
• Maintain confidentiality of students, parents and staff.
• Determine priorities and maintain efficient office operations to ensure a timely accomplishment of tasks.
• Answer questions that require a detailed knowledge of school procedures.
• Perform other related tasks assigned by the principal.

• TRS Active Care (The district pays $445 toward medical insurance)
• Offer dental, vision, and other supplementary insurance policies plus cafeteria plan

Lago Vista Independent School District is a 4A public school based in Lago Vista, Texas on the beautiful north shore of Lake Travis. There are four campuses with approximately 1,800 students. For additional information, please visit the district website at: