Secretary to Chief Financial Officer

Job Title:
Secretary to the Chief Financial Officer

Reports to: Chief Financial Officer

Dept./School: Administration Office

Contract: 223 Days

Pay Grade: 205

Under moderate supervision, organize and manage the routine work activities of a central administrative department and provide clerical support to the CFO.

Education/Certification:

High school diploma or GED

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multitask numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills

• Prepare correspondence, forms, reports, manuals, and presentations for the CFO and assist the business department with these same tasks, as needed.
• Compile, maintain, and file all reports, records, and other documents as required.

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order office supplies and program equipment for the business department.
• Monitor and process personnel time records, including leave requests and reports, and submit them in accordance with district procedures.

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for the CFO and the business department staff, as needed.
• Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents for the CFO.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

None.

Tools/Equipment Used:
Standard office equipment, including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours; occasional district-wide travel

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

The District contributes $330 monthly toward the cost of the employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care
.