Receptionist​/Attendance Clerk​/Substitute Coordinator

Campus Office Receptionist

Primary

Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

• Education/Certification:
  
  High school diploma or GED
• Special Knowledge/
  
  Skills:
  
  Proficient keyboarding skills Effective organization, communication, and interpersonal skills Ability to understand and follow detailed written and verbal instructions Ability to operate multi-line phone system
• Experience:
  
  Clerical experience in office setting

Major

Responsibilities and Duties:

Reception and Phones:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other:

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress