Office Manager

Office Manager

Immaculate Conception Catholic Church, in Skidmore, Texas, is seeking to hire a qualified part-time Office Manager. Days-Mondays, Wednesdays, and Fridays 9:00 a.m. to 3:00 p.m. with 1 hour lunch total 15 hrs. per week.

Job Summary:

Office Manager oversees the daily administrative, financial, and facility operations of the church office; provide essential support to priest, parish staff and community often acting as the welcoming face and voice of the church to visitors, volunteers, and parishioners; and ensures office is secured at the end of each business day.

Manages the day-to-day fiscal and operational records of the church, work closely with the Priest and Parish Finance Council; responsible for processing accounts payable and receivable, managing payroll, maintaining the general ledger, and preparing routine financial reports in alignment with diocesan policies.

Prepares documents for sacraments and maintains the sacramental records books.

Responsibilities:

• As an integral part of the ministry for the Church, this position will support and uphold the philosophy of the Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church
• Continually grow in the ministry by participating in religious ceremonies, trainings sessions, and reflection activities as directed
• Manage daily operations, including answering telephone with a positive, warm image and responding to inquiries, and greeting visitors.
• Assist with managing parish communications across email, social media, and the parish website.
• Schedule appointments; receives and reminds priest of appointments; manages drop-ins.
• Prepares and sends written correspondence, for priest; picks up and delivers mail to post office and distributes incoming mail as appropriate. Open and sort mail: maintain office supply and janitorial inventories including purchasing and refilling stock: create and distribute weekly church bulletins and preparing worship aids or flyers.
• Keeps track of deadlines for submissions of Kenedy foundation grants and fiscal year budget.
• Maintains an inventory of office and valued equipment.
• Update the parish database (e.g., Parish Soft), process parishioner registrations, record offerings, and maintain contribution logs.
• Accurately update and maintain historical sacramental registers (Baptisms, First Communions, Confirmations, Marriages, and Deaths) and prepare official sacramental certificates when requested.
• Manage the church and facility calendars for Mass intentions, coordinate with families and funeral homes for sacramental celebrations (baptisms, weddings, funerals, quinceañeras) and organize facility rentals to ensure safe use of parish grounds.
• Aid in scheduling liturgical ministers (lectors, ushers, Eucharistic ministers) and help process volunteer background checks and safe environment compliance forms.
• Serve as a liaison for church fundraisers/events with organization in preparing and printing posters, flyers, raffle tickets, advertisement via social media; coordinating volunteers; informing custodian of events.
• Prepares and processes priest meal, travel, and training reimbursements.
• Manage accounts payable (pay vendors), process invoices, manage check requests, obtain start up monies for fundraisers, and pay bills in a timely manner.
• Manage payroll, including calculating wages, tax deductions, and timely payment processing.
• Prepares monthly balance sheet reconciliations; monthly financial statements including profit and loss, balance sheet, and cash flow; transaction listings in a variety of formats to show historical data for the purpose of preparing the annual budget; periodic vouchers…