Data Specialist

Job Title:

Data Specialist, Splendora High School Primary Purpose

Provide accurate and efficient student data and records support for the high school campus. Assist the Registrar, counselors, and campus administration with student enrollment, records management, data entry and verification, PEIMS data accuracy, grade and transcript processes, and required campus and district reporting. Maintain accurate, confidential, and auditable student records in accordance with district procedures and state requirements.

• High school diploma or GED
• Associate degree or additional college coursework preferred

• Experience in clerical, data entry, records management, school office, or related work preferred
• Experience working with student information systems, PEIMS data, enrollment, or student records preferred

• Knowledge of general office procedures and records management
• Ability to accurately enter, maintain, verify, and retrieve student data
• Ability to maintain accurate and auditable records
• Ability to learn and apply PEIMS, student enrollment, records, and reporting requirements
• Ability to use student information systems, spreadsheets, databases, and other district technology applications
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and meet established deadlines
• Ability to maintain confidentiality of student and personnel information
• Effective written, verbal, and interpersonal communication skills
• Strong customer service skills and ability to work effectively with students, parents, staff, and the public
• Ability to follow established procedures and work independently with limited supervision

• Input and maintain student information in district student information systems as requested by the Registrar, counselors, campus administration, or other designated staff.
• Assist the Registrar in ensuring the accuracy and completeness of student data used for PEIMS and other required district and state reporting.
• Maintain accurate student demographic, enrollment, program, and academic information within the student information system.
• Review and verify required online enrollment and registration records for accuracy and completeness and assist with resolving missing or conflicting information.
• Verify student data and make appropriate corrections in accordance with established district procedures.
• Assist with processing new student enrollments, withdrawals, and transfers, including obtaining required documentation and accurately entering information into district systems.
• Maintain accurate records of student enrollment and withdrawal dates, withdrawal reasons, transfer information, and other required documentation.
• Assist in maintaining, updating, and securing permanent student records, including creating records for new students and obtaining records and grades from previous schools.
• Assist with posting and verifying student grades, credits, GPA, student rank, transfer grades, summer school grades, credit by examination, dual credit, and other approved academic records.
• Assist the Registrar with reviewing incoming student records and transcripts and accurately entering approved course, grade, and credit information into the student information system.
• Assist with transcript preparation, transcript requests, student records requests, enrollment verifications, and other student records documentation.
• Maintain and update student course history and academic history records as directed by the Registrar.
• Assist with grade reporting processes, including progress reports, report cards, grade verification, grade corrections, failure reports,…