Bid Clerk

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).

Build your career at Irby Construction.

Irby Construction Company, a Quanta Services company, is seeking a detail-oriented Bid Clerk to provide administrative and clerical support for the company’s bidding and proposal activities. This position assists with organizing bid documents, maintaining accurate records, preparing and distributing bid-related materials, and supporting timely communication so estimating and operations teams can meet proposal deadlines.

The Bid Clerk works closely with estimators, project teams, operations personnel, and support departments to help ensure bid information is organized, complete, and readily available. The role requires strong attention to detail, basic computer proficiency, and the ability to manage routine administrative tasks in a deadline-driven environment.

• Assist with organizing, tracking, and maintaining bid opportunities, proposal documents, and supporting records.
• Prepare, print, scan, copy, assemble, and distribute bid packages, proposals, specifications, drawings, forms, and other bid-related materials as requested.
• Maintain bid logs, calendars, tracking spreadsheets, and electronic files to support proposal deadlines and follow-up activities.
• Enter and update bid, vendor, subcontractor, and administrative information in company systems, spreadsheets, or tracking logs.
• Assist with downloading, saving, organizing, and distributing bid documents received through email, customer portals, or other electronic sources.
• Monitor shared email or assigned correspondence and provide basic email communication and follow-up with internal teams, customers, vendors, and subcontractors as directed.
• Maintain organized electronic and paper files for bids, proposals, addenda, correspondence, pricing requests, and related documentation.
• Support estimators and project teams by distributing requests for information, bid documents, addenda, and other materials to the appropriate parties.
• Track receipt of requested bid information, quotations, forms, or supporting documents and follow up on outstanding items as directed.
• Assist with proposal preparation by verifying required forms and attachments are included and documents are organized for review and submission.
• Help maintain current vendor and subcontractor contact information and other bid-related reference files.
• Provide general clerical and administrative support to the estimating, preconstruction, operations, and other departments as assigned.
• Perform other duties and special projects as assigned.

• High school diploma or equivalent required; additional coursework or…