Project Coordinator, Megafactory

What to Expect

Tesla is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making and optimizing processes for successful execution of large scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with Tesla's mission-driven goals.

• Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality
• Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy
• Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control
• Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making
• Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency
• Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow
• Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards

• Bachelor's Degree in Business Administration, Construction Management, or related engineering field preferred, or equivalent experience
• Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)
• Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)
• Strong attention to detail and ability to cross-reference timekeeping data with project documentation
• Excellent communication skills to coordinate between field teams and back-office billing departments
• Prior experience in labor tracking, project coordination, or administrative support in a construction environment
• Data analytics background for interpreting labor trends and optimizing reporting
• Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating, and experience adhering to budgets
• Willingness to travel to other projects up to 20% of time

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans with plan options and $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both with options with a $0 paycheck contribution
• Company Paid Health Savings Account (HSA) contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program