Parts Associate - Mentone, TX

Chalk Mountain Services of Texas, LLC is a rapidly growing company providing transportation and logistics services to the oil and gas industry. The company is currently in need of a Parts Associate at the Mentone, TX location.

The Parts Associate ensures fleet uptime by managing parts inventory, vendor relationships, purchase order workflows, and warranty processes across Chalk Mountain Services shop locations.

• Maintain optimal inventory levels based on utilization, lead times, and seasonal demand
• Conduct cycle counts and reconcil[e] physical inventory against system records; investigate and resolve discrepancies
• Identify slow-moving and obsolete stock; coordinate returns or disposition with the Parts Manager
• Organize and maintain the parts room and storage areas
• Create, review, and process purchase orders for parts, fuel, DEF, wash services, tires, and shop supplies; verify pricing, quantities, and account coding before submission
• Source parts from the approved vendor list; obtain competitive quotes for non-stock or high-value items
• Receive shipments, verify against POs and packing slips, and resolve shortages, damages, or substitutions with vendors

• Identify warranty-eligible parts and repairs
• Submit warranty claims to vendors and OEMs within required time frames; track claim status through resolution
• Reconcile warranty credits and reimbursements against original POs to ensure full cost recovery
• Maintain warranty documentation and produce periodic warranty recovery reports

• Coordinate daily with shop technicians, Shop Foreman, and Parts Manager to align parts availability with repair priorities
• Communicate parts availability, ETAs, and back-order status proactively to affected stakeholders
• Perform other duties as assigned

• High school diploma or GED required; coursework or certification in supply chain, logistics, or fleet management preferred
• Minimum six (6) months of parts experience in a fleet maintenance, heavy-duty truck, automotive, or similar environment
• Working knowledge of heavy-duty truck and trailer parts, components, and terminology preferred
• Proficiency in Microsoft Office (Excel, Outlook, Word) and experience with fleet maintenance management systems
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• Demonstrated problem-solving skills and attention to detail
• Ability to communicate clearly and professionally with vendors, technicians, drivers, and management
• Must pass criminal background check and pre-employment drug screen