Vendor Manager

Responsibilities

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration.
• Facilitating NDA and VMSA execution via Docu Sign to required signers.
• Strong knowledge of contracts review including redlines and negotiations.
• Tracking tasks and monitoring incoming requests both internal and external.
• Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines.
• Maintain accurate vendor records in our systems and ensure data integrity.
• Identify opportunities to improve vendor relationships.
• Maintain folders that contain vendor information, including contact details, services offered, and performance records.
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.
• Supports all department contracts, including the administration of a contract repository and expiration tracker.
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
• Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.
• Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.
• Strong emphasis with Capital Projects and purchasing of goods for our customes.

• 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and relationship‑building abilities.
• A proactive, problem‑solving mindset and a knack for turning challenges into solutions.
• Familiarity with contract terms, compliance requirements, and performance metrics.
• Exceptional accuracy and attention to detail.
• Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
• Solid work ethic and integrity, able to work effectively and be self‑directed.
• Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.
• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study.
• Knowledge of Salesforce, One Note, Smartsheet and Docu Sign.
• Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
• Familiarity with strategic sourcing processes.
• Experience working in facilities management, critical facilities, or data centers.

Demonstrates expertise in vendor management, procurement coordination, and contract administration, with a strong focus on compliance, data integrity, and relationship‑building. Proficient in utilizing tools like Salesforce and Docu Sign to enhance vendor onboarding and management processes.

• Salesforce
• Docu Sign
• Microsoft Office
• Smartsheet
• One Note