Part-Time Assistant, Dental Clinic

Part‑Time Assistant, Dental Clinic

The Part‑Time Assistant, Dental Clinic is a part‑time 10‑month staff position that reports to the Manager, Dental Clinic, the Site Coordinator, Dental Clinic, and the Department Chair, Dental Studies.

This is a part‑time position and can work up to 18 hours per week.

• Assist with the coordination of the orderly function of the dental clinic.
• Work cooperatively and courteously with all dental studies students, patients, and faculty to ensure the clinic runs smoothly and all issues are addressed.
• Assist with the moving and storage of large/heavy boxes containing clinic and laboratory supplies.
• Maintain inventory control system database for disposable products. Use this system to track inventory usage and monitor stock levels.
• Assist with inventory control of clinic supplies. Check in inventory as orders arrive.
• Keep clinic supplies organized for ease of locating.
• Assist with the asset management system database used to check equipment in and out to students and faculty.
• Assist the Site Coordinator and clinical faculty to perform routine maintenance on equipment.
• Check in patients for their appointments and notify students when their patients arrive.
• Collect service fees, apply payment to the proper account, and prepare end‑of‑day deposits.
• Assist with requests to send x‑rays to dental offices.
• Receive x‑rays and documentation sent to us from a dental office and upload the information into the correct patient's account.
• Fax Medical Consult forms to doctors to be filled out. Inform the student when the form is returned and whether or not further action is required.
• Assist in scanning documents into Eagle Soft for patient records.
• Relay messages to students, faculty, and other staff members.
• Receive requests and ensure students receive supplies for community outreach.
• Order and print clinic forms to maintain an ample supply of forms.
• Organize clinic forms for easy access to students and faculty.
• Assist in preparing and organizing clinic documents.
• Supply information to the MSDS database administrator concerning products we use.
• Assist in tracking student locker key contracts.
• Use proper telephone etiquette when answering phones, directing calls, taking messages, supplying information to the public, and gathering potential patient information.
• Assist in copying, pickup, and sorting of mail, typing, etc.
• Perform routine office duties.

Knowledge, Skills, and Abilities:
Collaboration/Teamwork, Communication (Oral and Written), Interpersonal Skills, Leadership, Multi‑tasking, Organizational Skills, Problem‑solving, Time Management, Adaptability, Computer Software Skills, Exceptional Customer Service, Math Skills, Money Handling, and Professionalism in an Education Setting.

None

Ultrasonic sound, indoor settings, occasional work required outside regular business hours.

Sitting, walking, lifting up to 50 pounds, bending, and repetitive typing.

Yes – Minimal 10%

Candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record if travel is required.

High School diploma or equivalent required.

• Bilingual in Spanish.
• One to three years’ experience in a dental office management or dental assisting.
• One year of experience in a fast‑paced environment requiring strong organizational skills, attention to detail, and superior customer service.
• Strong working knowledge of Microsoft Office Suite programs (including Excel, Word, and Outlook).

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio‑economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above – including essential tasks requiring specific physical demands. The position description is not inclusive of all responsibilities and expectations and may be amended with or without prior notice.