Federal​/Special Programs Coordinator: Part-Time

Federal/Special Programs Coordinator

Exempt/Administrative

Reports to:

Superintendent

Date Revised: 09/23/2026

Dept./School:
Special Programs

Employment:
Part-Time

Primary

Purpose:

Coordinate the district's federal/special programs. Collaborate with district staff and outside personnel to formulate, develop, implement, and evaluate federal/special programs.

Qualifications:

Education/Certification:

Bachelor's degree

Special Knowledge/

Skills:

Knowledge of federal and special program rules and regulations Ability to interpret data Strong organizational, communication, and interpersonal skills

Experience:

__ 5 _ years' experience in federal program management

Major

Responsibilities and Duties:

Program Management:

Evaluate all federal legislation, projects, and programs for grant, entitlement, and allocation opportunities relevant to the needs of the district and make recommendations regarding participation.

Participate in the drafting of project proposals and reports, including the writing and development of program goals, objectives, and budget for federal/special funding of programs, including preparing and submitting standard applications for federal funds to the Texas Education Agency (TEA).

Serve as liaison between school and other agencies on joint projects that are federally funded.

Monitor grant-funded programs and expenditures to ensure compliance with regulations and guidelines, and ensure programs are cost-effective and managed wisely.

Advise the superintendent or designated administrator of the financial and administrative impact on the district of current and impending legislation.

Develop and implement ongoing evaluations of federal/special programs, and make changes based on the findings.

Compile budget and cost estimates based on documented program needs.

Policy, Reports, and Law:

Compile, maintain, and file all reports, records, and other documents required, including mandatory financial reports to TEA.

Comply with policies established by federal and state law, State Board of Education rules, and the local board policy.

Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
Frequent district wide travel; occasional statewide travel

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress