Procurement Expeditor

Procurement Expeditor

Core Phase, LLC – Hubbard, Texas, United States – Facilities

The Procurement Expediter is responsible for ensuring the timely delivery of all project materials, equipment, and vendor data required to support fast‑track projects. This role works closely with procurement, engineering, construction, and vendors to proactively manage purchase orders, monitor fabrication progress, and eliminate risks to schedule. The Expediter plays a critical role in maintaining project timelines by driving accountability across the supply chain from order placement through delivery to site.

• Procurement & Expediting Execution – Expedite purchase orders from issuance through delivery, ensuring alignment with project schedule milestones; track and report status of materials, equipment, and critical long‑lead items (LLIs); proactively engage vendors to confirm fabrication progress, identify risks, and implement recovery plans; ensure supplier compliance with contractual delivery dates and documentation requirements.
• Vendor & Supply Chain Coordination – Act as primary interface between vendors, procurement, engineering, and construction teams; conduct regular vendor follow‑ups (calls, emails, site visits as required) to verify production status; review vendor schedules, fabrication plans, and progress reports for accuracy and feasibility; coordinate inspections, testing, and release for shipment.
• Data Center / Critical Equipment Focus – Expedite mission‑critical equipment such as switch gear, transformers, UPS systems, generators; mechanical equipment (chillers, CRAH/CRAC units, cooling systems); modular/skidded systems and prefabricated assemblies; understand sequencing and interdependencies of equipment required for commissioning and energization.
• Schedule & Risk Management – Maintain expediting logs and dashboards for all active purchase orders; identify potential delays early and elevate risks with mitigation strategies; support project controls and scheduling teams with accurate delivery forecasts; align material delivery with construction sequencing and site readiness.
• Documentation & Reporting – Track vendor submittals, drawings, and documentation required for engineering and construction; ensure timely submission and approval of vendor data to avoid downstream delays; provide weekly expediting reports highlighting status, risks, and recovery actions; maintain accurate records in procurement and project management systems.

5+ years of experience in procurement, expediting, or supply chain roles within data center construction and industrial EPC projects; experience with long‑lead equipment and critical‑path supply chain management; field or fabrication shop experience is a strong plus.

Understanding of project lifecycle (ex EPC = engineering → procurement → construction → commissioning); familiarity with fabrication processes, vendor manufacturing timelines, and logistics; ability to read and interpret schedules, purchase orders, and basic technical documentation.

Strong communication and vendor management skills; highly organized with ability to manage multiple priorities in fast‑paced environments; proactive problem solver with a strong sense of urgency and accountability; proficient in Procore, Excel, and other project‑tracking tools (e.g., Oracle, SAP, or similar systems).

• Schedule‑driven mindset with focus on critical‑path delivery.
• Attention to detail and follow‑through.
• Ability to influence vendors without direct authority.
• Strong coordination across engineering, procurement, and construction teams.
• Adaptability in high‑growth, fast‑track project environments.