Planning & Development Administrator

Position Summary

The Planning & Development Administrator serves as the primary point of contact for residents, contractors, developers, and business owners seeking information regarding city ordinances, zoning regulations, permits, inspections, and development‑related processes. This position provides administrative and technical support for planning and zoning activities, coordinates development applications and inspection records, assists with code and land use inquiries, and helps ensure compliance with municipal regulations.

The Planning & Development Administrator works closely with the Public Works Director, City Engineer, Zoning Board of Adjustments and Planning & Zoning Commission to facilitate development activities and provide exceptional customer service to the public. This position plays a key role in maintaining records, coordinating inspections as needed, processing applications as needed, and supporting the City’s growth and development initiatives.

The ideal candidate is organized, customer‑focused, and capable of interpreting city ordinances, policies, and development regulations while assisting citizens through the development process.

• Answer questions regarding zoning, land use, subdivision regulations, and development procedures.
• Work with Public Works Director as point of contact for development-related inquiries.
• Provide information regarding city ordinances, policies, and procedures.

• Assist with zoning verification requests and development inquiries.
• Research applicable ordinances and regulations for staff and the public.
• Prepare Planning and Zoning Commission meeting agendas, notices, packets, and minutes.
• Maintain zoning maps, development records, and case files.
• Assist with public hearing notices and publication requirements.

• Research and compile information from city ordinances and municipal codes.
• Maintain accurate records and filing systems.
• Prepare reports, correspondence, and public information materials. Assist with special projects related to planning, development, and economic development initiatives.
• Perform records management and document retention functions.

• Perform related duties and assist other city departments as assigned.
• Conduct Monthly Planning and Zoning Commission and Zoning Board of Adjustment meetings.

• Knowledge of municipal permitting and inspection processes.
• Knowledge of zoning regulations, planning principles, and municipal ordinances.
• Ability to interpret and explain city codes, ordinances, and policies.
• Strong customer service and communication skills.
• Ability to work effectively with the public, contractors, developers, and elected officials.
• Proficiency in Microsoft Office and municipal software systems.
• Working knowledge of Incode.
• Ability to access and utilize Bell County Appraisal District (Bell CAD) resources and interpret property ownership, valuation, and parcel information.
• Ability to maintain confidential information and exercise sound judgment.
• Strong organizational and record-keeping skills.

• High school diploma or GED required.
• Two (2) years of administrative, permitting, planning, development services, customer service, or related experience preferred.
• Experience working in local government preferred.
• Valid Texas Driver’s License required.

• Permit Technician Certification through the International Code Council (ICC), or ability to obtain within one year.
• Experience with municipal permitting software.
• Knowledge of Texas municipal government operations.
• Experience supporting Planning and Zoning Commissions or Boards.