Deputy Court Clerk​/STR Specialist

JOB SUMMARY

The Deputy Court Clerk performs a wide variety of administrative support work for the Municipal Court. Works under the supervision of the Municipal Court Director.

• Answers in-coming calls, emails, voicemails, faxes and routes callers or provides information as required.
• Provides information/procedures to defendants to facilitate their response to a citation/complaint and solicits appropriate documents.
• Receives, processes and distributes all outgoing and incoming mail.
• Responds to information requests in a timely manner.
• Maintains filing system to create record control.
• Updates detailed case files, maintains up-to-date, correct court records, including status changes, adding clerk comments, and address changes.
• Processes courtesy letters weekly.
• Reports outstanding fines to collection agency, TXDMV, and Omnibase after sixty (60) days.
• Process failure to pay, failure to comply, failure to appear notices, warrants and show cause hearing and subpoenas.
• Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings.
• Assists in administering criminal proceedings and docketing.
• Assists in preparing correspondence and maintaining records; processes deferrals, jail sentences, probations, pre-sentence matters and failures.
• Responsible for fine collection by telephone, letter, and in reporting methods.
• Trains other staff members when required.
• Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, and other agencies.
• Prepares reports for state and local agencies; prepares court dockets and files.
• Responds to requests from Municipal Judge, City Prosecutor, Police Department, Public Information Officer and others for assistance and information.
• Must translate for Municipal Judge, defendants, prosecutors etc. between Spanish and English.
• Maintains and manages all payment plan agreements.
• Maintains accurate warrant list.
• Responsible for processing the cash bond/fine payments from the jail.
• Responsible for contacting short-term rental properties that are found not to be in compliance and providing them written notice related to HOT Tax regulations.
• Mails notices within 20 days of a citation being given to property owners and managers related to Ordinance 26-01.
• Tracks citations and convictions related to Short-Term Rentals through the court system.
• Responsible for inputting and tracking Data related to Short-Term Rentals.
• Works closely with City Administration, Chief Marshal, Police Department and Environmental Health Department in order to carry out the duties related to Short-Term Rentals.
• Provides administrative assistance to the Chief Marshal as it relates to Short-Term Rental related responsibilities.

• May assist the Human Resources Division with administrative support as assigned.
• Serves as the City Hall Receptionist when needed.
• Performs other related duties as assigned.

• Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks.

Education:

• Requires a high school diploma or equivalent with coursework in typing and/or general office practices.
• An Associates’ degree in a related field is preferred.

Experience:

• Two (2) years of related experience in paralegal, municipal court, administrative work, or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City.

Licenses or

Certifications:

• A valid state driver’s license.
• Level I Clerk Certification preferred.

Special Requirements:

• Bilingual:
  Spanish and English is required.

Knowledge, Skills and Abilities:

• Ability to effectively communicate verbally and in writing.
• Ability to…