Medical Records Coordinator | CNA (72587

Job Details

Job Location:

Decatur Medical Lodge - DECATUR, TX 76234

Job Shift: Day Who We Are

At Decatur Medical Lodge, our Care Teams are True Caregivers. They serve patients with dedication and compassion and are the heart of our patients’ care and recovery. Whether providing direct care or essential operational support, The Homestead of Denison seeks individuals who share our commitment to providing Exceptional Care.

Our Residents and Patients are our Purpose and Motivation—and we invite you to join our Team.

The Medical Records Coordinator is responsible for the accurate maintenance, coordination, confidentiality and regulatory compliance of resident medical records and health information systems. This position supports clinical care, reimbursement integrity and survey readiness by ensuring medical records meet all federal, state, and facility requirements.

This position reports directly to the Facility Administrator.

• Coordinate and maintain resident medical records in compliance with HIPAA and all federal, stateand local regulations
• Initiate, assemble, audit, thinand close medical records per facility policy
• Audit electronic health record (EHR) documentation for completeness, accuracy and timeliness
• Track physician certifications and recertifications required for skilled nursing and rehabilitation services
• Coordinate with hospital, admissions, and clinical staff to ensure appropriate ICD‑10 coding to support PDPM and other reimbursement methodologies
• Identify incomplete or missing documentation and return records to the appropriate departments for correction
• Serve as a point of contact for surveys, audits, legal requests and external reviews related to medical records
• Collaborate with clinical consultants, nursing leadership and administration to maintain record accuracy and compliance

• Respond to authorized medical record requests from insurance companies, Medicare, Medicaid, VA, healthcare providers and legal entities in accordance with HIPAA requirements
• Maintain tracking logs of all authorized disclosures of protected health information (PHI)
• Provide complete and certified copies of medical records within required time frames
• Ensure medical records are properly signed, indexed, coded, filedand stored
• Set up medical charts and EHR profiles for all new admissions
• Batch, input, retrieve and maintain resident demographic and clinical information
• Ensure medical records removed from the department are properly signed out and returned
• Transcribe physician documentation as necessary
• Facilitate secure transport, retrieval and delivery of medical records throughout the facility
• Assist with coordination of translated medical and admission paperwork

Accurate, timely and compliant medical records directly impact resident care, survey outcomes, reimbursement, and regulatory compliance. The Medical Records Coordinator is a vital support role in delivering exceptional care to our residents.

Certified Nuse Aide Will help with weekly weights for residents and occasional assistance with residents if needed.

Education

• High school diploma or equivalent

Certification

• Texas Certified Nurse Aide

Education in Health Information Management or related field

• Knowledgeable in computers, data retrieval, input and output functions, etc.
• Strong organizational skills with exceptional attention to detail
• Ability to handle confidential information with professionalism and discretion

• Experience in medical records, health information management or long‑term care
• Working knowledge of HIPAA privacy and security regulations
• Familiarity with EHR systems and medical record auditing
• Knowledge of PDPM and ICD‑10 coding

• Able to push, pull, move and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move and/or carry such weight a minimum distance of 50 feet
• Sitting, standing and bending to pick up items
• May be necessary to assist in the evacuation of residents during emergency situations

• Medical | Dental | Vision
• Basic Company…