LUT- Principal HR Generalist Administrator

Sabine Pass, TX, United States

Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer.

We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.

The Bi-lingual Senior HR Generalist Admin (Heavy Payroll and corrections) has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.

Key Tasks and Responsibilities:

• Heavy payroll corrections and documentation skills needed and ability to work with finance team
• Using Excel heavily for payroll (formulas, VLOOKUPS, pivot tables, etc)
• Manage payroll corrections, verification of data and requests, documentation of corrections and backup per filing requirements of the project accounting team and as requested by Client.
• Maintain adequate relationships and communication with the critical stakeholders across project accounting, project administration, project HR, project payroll, benefits, site safety, site security and Lutech Resources Management.
• Participate in training of necessary payroll systems (JDE, Timeworks and RTE) for data pulls and cross-checking purposes.
• Assist with processing candidates in ORC ATS and HRIS as needed (such as verifying rehires and cross-checking systems such as ERS, Taleo, HCM)
• Work within defined parameters can make decisions and apply concepts to administrative issues of medium to high complexity
• Audits candidate files to ensure required records are completed and entered into the appropriate electronic system
• May be responsible for managing the full life cycle of specific HR processes
• Maintain physical or digital employee files
• Prepare and submit tickets to the Global People Services team for updating of HR system data, including employee personal data, salary changes and promotions, employment details, etc
• Review and approve employee payroll claims; prepare and submit tickets to the Global People Services team for HR and payroll system updates
• Act as the point of contact for employees on general, payroll, and timesheet queries and resolve issues through immediate action
• Generate documents such as offer letters, verification of employment, salary, and promotion letters
• Coordinate onboarding and off-boarding processes, which includes conducting orientation sessions, exit interviews, benefit enrollments and exits, and system updates
• Support various HR processes by coordination, and in some cases conducting, of meetings, tracking, and reporting on progress and management of data
• Prepare reports and complex HR metrics
• Work closely with Global People Services teams on resolution of issues and ongoing improvements
• Perform other duties and responsibilities as assigned

Essential Qualifications and

Education:

• High School Diploma or equivalent
• Minimum of 4 to 6 years administrative experience, with at least 3 years in an HR admin role or Payroll
• Excellent communication skills, both written and verbal
• Knowledge of business procedures, letter and report formats
• Ability to work well with all levels of management and staff as well as outside clients and vendors
• Experience with payroll corrections, back-up corrections and documentation
• Ability to build good relationships in a fast paced environment and detail oriented
• Capability to apply discretion and maintain high levels of confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to juggle multiple tasks with superb accuracy
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook