Payroll & Workforce Reporting Specialist

We are seeking a highly detail-oriented and organized Payroll & Workforce Reporting Specialist to support payroll processing, workforce reporting, scheduling oversight, and operational payroll controls within a growing healthcare organization. This is a full-time and hybrid work model position.

This position requires someone who is analytical, proactive, and comfortable identifying discrepancies, reviewing reports, monitoring staffing trends, and helping ensure payroll accuracy across multiple departments and employee classifications.

Handle confidential payroll, compensation, HR, and employee information with extreme care and discretion.

• Process payroll accurately and timely for multiple employee classifications
• Review and validate timesheets, schedules, and payroll submissions
• Identify payroll discrepancies and resolve issues proactively
• Assist with payroll corrections, adjustments, and reporting
• Maintain payroll records and supporting documentation
• Ensure compliance with company policies and payroll procedures

• Generate and review payroll and workforce reports weekly with the assistance of the CFO
• Monitor scheduling and staffing reports for inconsistencies or concerns
• Identify shift redundancies, duplicate coverage, missing coverage, or unusual payroll trends
• Assist leadership with operational payroll analytics and reporting
• Monitor PTO balances, overtime trends, staffing utilization, and payroll exceptions
• Escalate concerns or irregularities appropriately

• Communicate professionally with employees, supervisors, and leadership regarding payroll matters
• Follow up on missing or inaccurate payroll information
• Work collaboratively with Finance, HR, Operations and IT departments
• Assist with implementing improved payroll workflows and electronic timekeeping processes

• Maintain professional boundaries and avoid participating in workplace gossip, rumors, or unnecessary discussions regarding employee matters
• Demonstrate emotional maturity, sound judgment, and professionalism in sensitive situations
• Be capable of objectively reviewing information and making fact-based decisions rather than reacting emotionally or relying on assumptions
• Maintain confidentiality regarding payroll discrepancies, compensation details, disciplinary matters, and operational concerns
• Highly detail-oriented
• Analytical and process-driven
• Comfortable asking questions and challenging inconsistencies

Full-Time With Hybrid Work Model

Compensation based on experience

Benefits available based on eligibility