Human Resources Assistant

Human Resources Assistant Job Description

It’s fun to work in a company where people truly BELIEVE in what they’re doing! We’re committed to bringing passion and customer focus to the business.

At Commonpoint, community is at the heart of everything we do. With more than 90 program sites and flagship locations in Little Neck, Bayside, Forest Hills, East Elmhurst, and Jamaica, we proudly serve over 125,000 individuals each year. From early childhood to older adulthood, we support people from all walks of life on their journeys from crisis to stability and empowerment.

Our wide range of programs, spanning social services, education, and recreation, reflects our mission to build a more connected, inclusive, and thriving community for all.

To continue advancing the impact we have across the communities we serve, Commonpoint is hiring an HR Assistant situated within the Human Resources Department. The Human Resources Department plays a vital role in supporting the full employee lifecycle across a large, multi‑site nonprofit organization. The individual hired as HR Assistant will contribute to the accomplishment of HR practices and objectives that provide an employee‑oriented, high‑performance culture emphasizing empowerment, quality, productivity, goal attainment, and the recruitment and ongoing development of a superior workforce.

This role reports directly to the HR Business Partner. This role is an excellent entry point for someone looking to build a career in HR within a mission‑driven organization. Across the agency, our seasonal and part‑time staff play a crucial role in driving our initiatives forward by supporting daily operations, program delivery, and organizational goals.

Agency Expectations

• Support agency initiatives by carrying out assigned duties accurately and efficiently, while following established processes and contributing to basic data collection, reporting, or documentation as required.
• Use agency resources responsibly by following established procedures, safeguarding equipment and materials, and supporting cost‑effective operations.
• Work effectively with supervisors, coworkers, and cross‑department teams to ensure clear communication, timely task completion, and a positive, respectful work environment.
• Follow all safety protocols, policies, and procedures to maintain a safe work environment for staff, partners, and the public, and promptly report concerns or incidents.

Onboarding & Offboarding

• Manage the end‑to‑end new hire onboarding by preparing and distributing onboarding packets, coordinating new hire orientations, and ensuring all required documentation is completed accurately and on time.
• Prepare, distribute, and track completion of all new hire documentation, including offer letters, I‑9s, E‑Verify, and required agency and data entry into our HRIS and Payroll Systems.
• Maintain new hire packets, employee files, and the HR filing system, following up on outstanding items and escalating delays; generate employment verification notices.
• Support offboarding processes, including final paperwork, equipment collection, separation documentation, and system updates.

Compliance

• Coordinate and monitor the full clearance and background check process, including fingerprinting, NYS criminal background checks, NYS‑OCFS, NYS‑SOR, Pennsylvania Report of Criminal History (PSP), FBI fingerprint (PSP‑based), and Child Abuse History Clearance from the Pennsylvania Department of Human Services and E‑Verify processing.
• Develop and maintain knowledge of pertinent federal and state regulations and compliance requirements associated with USCIS (I‑9), IRS, DOH, DCJS, DOE, DOI, DYCD, OMH, and OPWDD.
• Maintain confidentiality of information; take steps to ensure documents, files, and information are kept secure and employee‑related information is not shared outside of “business need” context.
• Assist in providing auditors with required documentation.

Day‑to‑Day HR Operations

• Serve as the first point of contact for Human Resources; provide support and customer service to all staff, responding to requests and determining information required.
• Assist with the…