Item Master Data Specialist - Nisku, AB

The Item Master Data Specialist is responsible for creating, maintaining, and governing accurate item master records within Microsoft Dynamics 365 Business Central. This role helps ensure the data supporting purchasing, inventory, planning, production, costing, and quality is complete, consistent, and reliable.

Working across Engineering, Supply Chain, Operations, Quality, Finance, and Project Management, you’ll help prevent duplicate items, maintain strong data standards, and ensure item records are properly configured to keep operations moving efficiently.

Item Creation & Maintenance

• Create new item records in Microsoft Dynamics 365 Business Central based on approved item creation requests.
• Review requests for completeness, accuracy, proper authorization, and potential duplication before creating an item.
• Assign item numbers in accordance with company numbering and classification standards.
• Create and maintain clear, standardized item descriptions that support purchasing, receiving, inventory control, production, and field identification.
• Maintain item attributes, categories, product groups, variants, and other classification data.
• Update existing item records through controlled change and approval processes.
• Maintain item lifecycle status, including active, restricted, superseded, obsolete, and blocked items.
• Create and maintain approved substitute, replacement, and supersession relationships where required.
• Support item setup for service parts, spare parts, consumables, tooling, and non-stock items where applicable.

ERP Data Configuration

• Configure and validate applicable item master fields within Microsoft Dynamics 365 Business Central.
• Maintain item descriptions, classifications, units of measure, conversion factors, categories, manufacturer references, and supplier information.
• Configure purchasing, replenishment, planning, inventory, costing, posting, tracking, and warehouse parameters.
• Maintain country of origin, storage requirements, shelf‑life information, quality requirements, criticality, financial dimensions, and document references where applicable.
• Coordinate with Finance to ensure costing, posting groups, tax groups, and accounting‑related fields are properly configured.
• Work with Planning and Supply Chain to maintain accurate replenishment and planning parameters.
• Ensure required technical and commercial information is complete before items are released for use.

Data Quality & Governance

• Search the existing item master before creating new records to prevent unnecessary duplication.
• Identify and report duplicate, incomplete, inconsistent, incorrectly classified, or obsolete item records.
• Support periodic item master cleansing, reconciliation, and data‑quality reviews.
• Enforce item naming, numbering, description, classification, and unit‑of‑measure standards.
• Verify required approvals and supporting documentation are available before activating an item.
• Maintain traceability of item creation requests, changes, approvals, and effective dates.
• Support controlled bulk uploads and mass changes using approved templates and validation processes.
• Maintain an auditable record of changes to critical master data.
• Assist in developing and improving item master procedures, work instructions, forms, standards, and approval workflows.
• Recommend controls that protect master data from unauthorized, incomplete, or uncontrolled changes.

Item Creation Control

• Confirm an item does not already exist under another item number, description, manufacturer, or part number before creating a new record.
• Verify item requests have been approved by the appropriate functional owner.
• Confirm technical descriptions and specifications are sufficient to accurately identify the item.
• Capture manufacturer and manufacturer…