Administrative Assistant

JOB DESCRIPTION

WORKING TITLE:

ADMINISTRATIVE ASSISTANT

DEPARTMENT: DISTRICT ATTORNEY'S OFFICE

REPORTS TO:

DISTRICT ATTORNEY/EXECUTIVE DIRECTOR

CLASSIFICATION: GROUP 60

This position a non-exempt position that performs a variety of complex clerical duties to provide support for the daily operations of the office, including assisting the District Attorney and his staff in case and trial preparation. The District Attorney’s Office is responsible for handling felony cases committed by adults which include a maximum penalty of life without parole or the death penalty and/or a fine of $10,000.

Position entails assisting other office personnel such as the Attorneys and other clerks. Court room presence and travel may be required. Additionally, this position oversees, with the supervision of the elected official/attorneys of office, cases involving children and adults.

• 1 Process and prepare documents such as Indictments, dispositions, motions, forms, notices, discovery, letters, memos, subpoenas, and reports. Prepare other legal documents at the direction of attorney. Must be proficient in the English language, possess proper writing skills and knowledge in formatting correspondence.
• 2 Maintain and update filing, inventory, mail and database systems, either manually or by using a computer. Make notes from all files in computer system.
• 3 Answer multi-line telephone, take messages, transfer phone calls. Proper telephone and speaking skills are essential.
• 4 Case intake, which includes scanning all documents, entering victims, witnesses, notes, and all court documents.
• 5 Compile, copy, sort, and redact Discovery for defense attorneys, and prepare motions and notices and other records for the office. Must have knowledge of Michael Morton Act, as well as discovery particulars and laws. May be required to testify regarding discovery processes.
• 6 Make copies as requested. Open, sort, and route incoming and outgoing correspondence. Must be proficient at use of copy machines, fax machines, and scanning machines, and other hardware or software as necessary.
• 7 Process and receive legal notices from law enforcement, defense attorneys, other court personnel, and general public. Must be able to communicate with and greet law enforcement, witnesses, victims, other county personnel, and attorneys in a professional manner at all times. Must be able to handle children and victims of serious crime in a professional manner.
• 8 Monitor case types and statistics as necessary or required. Upkeep records retention, case notes, and case file info.
• 9 Attend court, prepare and file court paperwork, including dispositions. Verify jail credit with law enforcement. file appropriate paperwork and make sure all Victim Impact Statements are appropriately turned in to court or probation.
• 10 Verify court dates and provide proper notification to attorneys, witnesses, Grand Jurors, and other parties. Monitor and upkeep docket calendar and sort files for court.
• 11 Update CJIS information and keep track to maintain current percentages.
• 12 Handle various types of money transactions including money submitted by forfeiture funds, public information requests, restitution, and hot check payment fees in the form of cash, check or money orders. Be able to process large sums of money from seizing officer in the event attorney is not present.
• 13 Other duties as assigned within the scope of the office, including but not limited to detainer deadlines, appeals, expunctions, trial notebooks and preparation, supply orders, purchase orders, parole notifications, and seizure/forfeiture cases.
• 14 Prepare transcripts as necessary. Might be required to testify regarding transcripts.
• 15 Must maintain confidentiality of all information learned in the scope of employment until time when information is made public by Elected Official or his/her direction OR upon time when information is required to be made public by law.

• 1 Run errands on behalf of the office, including but not limited to, bank, post office, clerk's office, courthouses, law enforcement, and other offices within the 4-county District.
• 2…