Legal Secretary; Lawton

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Legal Secretary (Lawton)

047 INDIGENT DEFENSE SYSTEM

Okla Indigent Defense System

Full time

Regular

Minimum annual salary is $42,000. Salary commensurate with qualifications and agency salary schedule.

The Oklahoma Indigent Defense System (OIDS) is the statewide public defender agency which provides legal representation to indigent clients throughout the State of Oklahoma, with the exception of Oklahoma and Tulsa counties.

OIDS is currently seeking a full-time Legal Secretary in our Non-Capital Trial division, Lawton office.

Positions in this job family are assigned responsibilities for providing secretarial and administrative support to attorneys.

• Provides secretarial and administrative support for attorneys; composes and prepares various legal documents and forms; takes and transcribes dictation of confidential, technical, or legal material requiring high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Independently researches, locates and assembles legal materials for working files used in docketing cases or information and data for administrative board or commission consideration and action; gathers agency data and documents to support various pleadings filed in different courts; develops and maintains files on research sources.
• Reviews routine petitions regarding administrative appeals and prepares appropriate draft pleadings.
• Arranges for special conferences and meetings; maintains attorney’s calendar, advising of commitments; makes travel arrangements; prepares and submits travel claims and expense account.
• Schedules depositions, prepares exhibits for court cases; compiles reports or other materials for use by an attorney or other member of a legal staff.
• Maintains or supervises the maintenance of confidential legal files and hard copy or electronic records.
• Assists attorneys in ensuring that deadlines are met for filing various court actions; files orders, judgments, pleadings, briefs and other documents on behalf of an attorney.
• May plan, organize and coordinate secretarial support for a staff of attorneys, general counsel or other legal staff; establish office policies and procedures; schedule activities for attorneys and other staff members.
• May supervise secretarial staff in the completion of required tasks; assign and review work; evaluate performance; provide training; approve leave; initiate disciplinary actions; interpret rules and regulations.
• Operates a variety of modern office equipment; screens phone calls and receives visitors; provides information or refers to appropriate official; opens, reviews and distributes mail; disposes of routine matters; prepares correspondence for supervisor's signature.

Position will be filled at Levels I - IV, depending on candidate experience.

Minimum annual salary is $42,000. Salary commensurate with qualifications and agency salary schedule.

Knowledge, Skills, and Abilities required at this level include knowledge of business English; of computer operations; of basic legal terms and definitions; of business arithmetic; of office practices; and of complex records maintenance. Skill is required to type accurately from plain copy at a rate of fifty words per minute; and to operate standard office equipment. Ability is required to correct rough copy;

to handle confidential work with tact and discretion; to make routine…