Maintenance Planner

Maintenance Tech/ Planner

Department: Maintenance / Operations

Reports To: Maintenance Manager or Maintenance Supervisor or Plant Manager

Location: Clarksville, TX

The Maintenance Planner is responsible for planning and preparing maintenance work to ensure maintenance activities can be completed safely, efficiently, and with minimal impact to production.

The position serves as the link between maintenance, operations, purchasing, and other supporting departments by developing clearly defined work orders, identifying required labor and resources, coordinating parts and materials, maintaining preventive maintenance programs, and managing the maintenance work backlog.

The Maintenance Planner focuses on both future planned work and day-to-day emergency response
, allowing maintenance technicians and supervisors to execute work with the necessary parts, tools, information, and job scope available before work begins. This division between planning future work and handling current emergencies is also consistent with internal maintenance-planning material.

• Organize/catalog all parts inventory
• Review incoming maintenance requests and determine the scope of work required.
• Develop detailed work orders with clear job descriptions and expected work steps.
• Identify required labor, skills, tools, equipment, parts, materials, permits, and supporting documentation.
• Estimate labor hours required to complete planned maintenance activities.
• Conduct field inspections and equipment walkdowns when necessary to properly scope work as well as confirming work performed meets operator / plant floor satisfaction.

• Identify equipment manuals, drawings, procedures, safety information, and other documentation required by technicians.
• Prepare work so technicians can begin the job with minimal delays caused by missing information, materials, or resources.

• Develop, maintain, and continuously improve preventive maintenance (PM) procedures.
• Review manufacturer recommendations and equipment history when developing PM tasks.
• Ensure PM instructions clearly identify inspection points, lubrication requirements, adjustments, measurements, replacement criteria, and other required activities.
• Review completed PM work for opportunities to improve task instructions and effectiveness.
• Assist with establishing appropriate PM frequencies for plant equipment.

• Create and maintain equipment records and maintenance work orders within the facility's CMMS.
• Maintain accurate equipment hierarchy, asset information, procedures, checklists, and supporting documentation.
• Attach manuals, photos, drawings, procedures, and other relevant information to work orders when appropriate.
• Maintain the planned-work backlog and identify work that is ready to be scheduled.
• Review completed work orders for documentation quality and completeness.

• Determine parts and materials required for planned maintenance work.
• Verify availability before work is released for scheduling when practical.
• Coordinate with purchasing, storeroom personnel, vendors, and maintenance personnel regarding required materials.
• Identify critical spare-part requirements based on equipment needs and maintenance history.
• Document correct part numbers and equipment associations within the CMMS.

• Maintain a backlog of properly planned work that is ready for scheduling.
• Provide the Maintenance Supervisor or Scheduler with accurate estimates of labor, duration, resources, parts, and equipment requirements.
• Coordinate with production and operations to identify equipment availability and potential maintenance windows.
• Help identify work appropriate for planned…