Sales and Event Coordinator

ABOUT

Located in Johnson City, Texas, Carter Creek Winery Resort & Spa offers authentic Texan hospitality. In addition to a premiere winery inspired by a founding family of Texas Wine Country, the resort features a restaurant/brewery and banquets and other special events to create a blend of dining experiences. The resort is operated by the Carter Hospitality Group with 25 years of experience in the hospitality field.

Carter Creek Winery Resort & Spa is looking for a Sales and Event Coordinator to support the sales team by booking, selling, planning and coordinating sales events, as well as booking, planning, coordinating and hosting resort events.

• Support the sales team in booking, selling, planning, and coordinating events.
• Support revenue generation by assisting with new accounts, monitoring booking space, fostering repeat business, and performing sales presentations and catering sales visits/calls.
• Support the sales team with detailing groups and events after contract.
• Accurately complete BEOs on a daily basis using correct office procedures and ensure all details are tracked and recorded in sales software and property management system as needed.
• Assist in the preparation of items for events such as rooming lists, amenities, cover sheets, and welcome notes.
• Attend banquet & catering and resort events and assist as needed in operations and hosting.
• Coordinate scheduling of entertainment and vendor contracts for resort events.
• Work with all departments to coordinate any special needs or client requests, including site inspections.
• Confer with guests and hotel department heads to plan function details such as space requirements, event location, and times of the event.
• Coordinate client rental orders and vendors as needed.
• Coordinate sales department and other in-house events.

• High School Diploma and 2‑4 years of related experience or equivalent.
• Knowledge of core computer programs and aptitude for working with new systems and software such as Delphi/Salesforce.
• Aptitude for customer solutions and customer service.

Works inside and outside across various elevation changes, while touring and event services with indoor & outdoor event spaces. Bi‑level structures. Extensive facility. Well‑lit room. Minimal exposure to hazardous substances and fumes. Possible exposure to blood‑borne pathogens.

Calculate figures and amounts. Coordinate multiple tasks simultaneously. Collect, interpret, and/or analyze complex data and information. Understand and respond to a diverse population. Ability to lift, push, & carry up to 50 lbs. as required and needed for up to 8 hours. Requires physical dexterity when setting or breaking down events.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

• Typically Monday through Friday 9am‑5pm, with some weekends and holidays.

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