Administrative Assistant "Outreach Coordinator Migrant Summer School Job The Dalles area,Oregon USA,Education / Teaching

Position: Administrative Assistant "Outreach Coordinator" - Migrant Summer School

Title: Administrative Assistant - Special Projects (Summer School Support)

Department: Migrant Education

Classification: Classified

Supervised by: Program Director or Migrant Summer School Director

Position Purpose

To provide record keeping, clerical support and assistance in the efficient and effective operation of programs in conformance to ESD and State objectives.

Job Qualifications:

Education and Experience

High School Diploma or equivalent required.
Three years of job related experience or a graduate of a recognized school of secretarial skills preferred.
Associate Degree or other post‑secondary education and/or training in a related field preferred.
Bilingual in English/Spanish is preferred.

Licenses, Certifications, Bonding, and/or Testing Required

Criminal Justice Fingerprint Clearance
Valid Driver's License and evidence of insurability
First Aid Card
Successfully pass district background screening

Knowledge,

Skills and Abilities

Provides professional skills in e‑mail, word processing, database program entry, and spreadsheet applications for the purpose of relaying information to appropriate parties.

Demonstrates flexibility and adaptability when acquiring new tasks and learning new skills.

Knowledge of department specific program areas including policies and procedures.

Collaborates with department director/coworkers to design and produce program specific documents.

Performs work with accuracy, thoroughness and dependability.

Demonstrates understanding of job requirements.

Demonstrates the ability to learn and perform under changes in work or working conditions.

Can be counted on to follow instructions and works well with a minimum of supervision.

Demonstrates initiative in identifying tasks to be completed and willingly assumes responsibilities for their completion.

Effectively communicates with others in an appropriate manner.

Essential Job Functions

Assists with administration and regulation of department's budgets. Monitor revenue, expenditures, and reconcile year‑end balances.

Assists department staff in meeting agency system requirements (travel, reimbursements, payroll, etc.).

Completes and processes department purchase orders. Verifies receipt of purchases; direct merchandise to appropriate programs; bill program budgets as appropriate.

Payroll preparation for department staff (track staff calendars, leave, exchange forms and timesheets).

Organizes workshops/events. Produce related programs and training materials. Procure necessary supplies. Coordinate and schedule meeting rooms.

Completes and submits referrals/reports/plans as required by program area.

Maintains student database/lists in accordance with agency and/or program needs as appropriate.

Provides assistance and follow through to questions and inquiries; when necessary, direct questions and concerns to appropriate staff, board members and/or community partners.

In Department Director's absence, make independent decisions within limits of agency policies and procedures regarding department matters.

Collaborates and plans with community stakeholders to provide supports to homeless youth.

Attends other agency meetings regarding homelessness.

Attends all migrant required training and workshops provided by the Oregon Migrant Education Service Center.

Maintain a regular filing system (electronic and paper) and department inventories.

Perform other related duties, as assigned, to support the success of the agency.

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