Ministry Coordinator of Gatherings

The Ministry Coordinator of Gatherings provides organizational and administrative support for the Production Team while helping ministries across the church accomplish their mission through effective planning, communication, and logistical coordination. This role serves as a central point of connection between the Production Team and other ministries, coordinating schedules, events, volunteers, creative projects, and ministry support needs to ensure everything runs smoothly behind the scenes.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication and project management skills and the ability to manage multiple priorities. They should have a servant's heart, thrive in a collaborative team environment, adapt well to changing needs, handle confidential information with integrity, and fully embrace the doctrine, values, and vision of Faith Bible Church.

• Participate in monthly facilities meeting and communicate calendar of events to production team
• Meet weekly with each member of production team to support their needs
• Order supplies for sermons, stage props, Greenroom, and various ministries.
• Take detailed notes during weekly production and creative meetings.
• Schedule worship team members, vocalists, guest leaders, and tech volunteers using PCO.
• Assist tech director with calendar and project management through PCO and
• Maintain weekly CCLI copyright reporting and worship scripture tracking.
• Coordinate communion logistics with deacons, including supply management and scheduling.
• Oversee the baptism process: schedule interviews, manage setup, and coordinate Sunday baptisms.
• Plan and coordinate special events and seasonal services (e.g., Christmas, Good Friday, Easter).
• Manage devotional and worship team communication schedules.
• Upload weekly sermon notes to the church website and mobile app.
• Oversee production and placement of bathroom banners and other in-house signage.
• Provide backup support for printing, binding, and preparing sermon materials.
• Schedule and coordinate all video shoots and creative projects (e.g., baptism stories, promos).
• Coordinate outside events and funerals for production team once events approved
• Monitor and process benevolence requests, communicating with the committee and finance team.
• Post job listings to staffing sites and seminary job boards when requested.
• Provide occasional front desk support by answering phones and welcoming visitors.
• Provide Sunday morning support to all ministries as needed

• Able to stay organized and manage time well
• Willing and able to work with multiple software platforms used by various ministries
• Good with logistics and event management
• Strong written and verbal communication
• Attention to detail
• Problem solving

• Servant-Hearted:
  Willingness to support diverse ministries and help wherever needed.
• Team-Oriented:
  Collaborative approach with staff, volunteers, and ministry leaders.
• Flexible & Adaptable:
  Comfortable managing shifting priorities and unexpected tasks.
• Discreet & Trustworthy:
  Handles confidential information with integrity.
• Proactive:
  Takes initiative and anticipates ministry needs.
• Full Acceptance of Faith Bible Church’s doctrinal statement, values and vision

Normal work week for this position is Monday – Thursday 9 AM – 5 PM and Sunday 7:30 AM – 12 PM

All employees may be required to perform other duties or attend church events outside of their standard responsibilities as needed to support the church’s mission and vision.