Administrative Coordinator

In your role as an
Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voter rolls and supporting election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction:
  The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability:
  The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Using Data:
  The ability to use relevant and valid data to inform and make a recommendation for action.
• Following Policies and Procedures:
  The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Two years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as lead worker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as a clerical assistant to a manager, which could include keeping an appointment schedule, preparing travel, issuing directives to others on the manager's behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.

Appointment Type: Probational.

Career Progression: This position may be filled as an Administrative Coordinator 2 or 3.

For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting, and also the day of the election, which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Ken Landry, HR Specialist
Secretary of State Nancy Landry
Human Resource Division
P. O. Box 94125
Baton Rouge, LA

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.