Confidential Assistant

We are looking to hire a full-time Confidential Assistant to provide administrative and operational support to the President & CEO while handling sensitive and confidential information with professionalism and discretion.

Qualifications:

• High School Diploma/GED
• Bachelor’s degree in business administration or related field (preferred)
• Minimum of 2-5 years of experience supporting senior executives, preferably in a corporate or nonprofit setting
• Excellent written and verbal communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion
• Ability to work independently, prioritize tasks, and manage multiple deadlines
• High level of proficiency in Microsoft Office Suite (Word, Excel, Powerpoint), Google Workspace, and virtual collaboration tools (Teams, Zoom, Google Meet, etc.)
• Demonstrated ability to prepare executive-level correspondence, presentations, and reports with accuracy and attention to detail
• Strong interpersonal skills with the ability to work effectively with board members, senior leadership, and other staff members
• Strong organizational and project management skills; able to anticipate needs and proactively solve problems

Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and inquiries directed to the CEO.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain organized filing systems (digital and paper) for contracts, records, and confidential documents.
• Assist with follow up on action items from meetings.
• Support special projects and strategic initiatives as directed by the President & CEO.
• Ensure the President & CEO is prepared for all meetings and engagements with the necessary materials and background information.
• Conduct research, compile data, and prepare briefings for the President & CEO.
• Track project deadlines and ensure timely completion.
• Handle sensitive information with the highest level of discretion.
• Perform other related duties and special projects as assigned by the President & CEO.

Benefits:

Blue Cross Blue Shield health insurance, vision insurance, dental insurance, disability insurance, life insurance, paid time off, 13 paid holidays per year for regular full time staff, 403(b), and 403(b) matching.