Accounts Payable Coordinator

Accounts Payable Coordinator Position Summary

Baptist Children’s Homes of North Carolina is seeking a detail-oriented, service-minded Accounts Payable Coordinator to oversee the organization’s accounts payable function in support of its ministry and mission. Reporting to the Controller, the Accounts Payable Coordinator is responsible for ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, payments, and related financial transactions.
This role serves as a key steward of the organization’s financial resources by maintaining strong internal controls, fostering positive vendor relationships, and supporting ministry leaders with responsive financial services. The Accounts Payable Coordinator plays an important role in maintaining accurate financial records, supporting month-end and year-end close processes, and ensuring compliance with organizational policies, donor restrictions, grant requirements, and applicable accounting standards.
The successful candidate will demonstrate a commitment to operational excellence, continuous improvement, and faithful stewardship while providing exceptional customer service to internal and external stakeholders.

• Lead the daily accounts payable function, ensuring timely and accurate processing of invoices, check requests, and electronic payments.
• Review invoices for appropriate approvals, account coding, supporting documentation, and compliance with organizational purchasing policies.
• Maintain vendor records, including tax documentation (W-9s), and payment terms.
• Process weekly payment runs through checks, ACH, and wire transfers.
• Respond promptly to vendor inquiries and resolve payment discrepancies while maintaining positive vendor relationships.
• Monitor outstanding liabilities and ensure payments are made within agreed-upon terms.
• Oversee the annual Form 1099 reporting process and maintain compliance with IRS regulations.

• Reconcile accounts payable subsidiary ledgers to the general ledger.
• Assist with monthly financial close related to accounts payable
• Support year-end financial reporting and audit preparation by providing requested documentation and schedules.
• Maintain organized electronic and physical records to support audit readiness.
• Assist with fixed asset purchases and capital expenditure documentation as needed.

• Ensure compliance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, and organizational policies.
• Maintain strong internal controls over disbursements to safeguard organizational assets.
• Verify proper authorization and segregation of duties throughout the payment process.
• Ensure compliance with grant requirements, restricted funding guidelines, and contractual obligations related to expenditures.
• Assist in developing and maintaining accounts payable policies and procedures.

• Maintain and optimize accounts payable workflows within the organization’s accounting system.
• Identify opportunities to streamline invoice processing through automation and technology.
• Support implementation of new financial systems and process improvements.
• Promote paperless workflows and efficient document management practices.
• Assist in developing reports and dashboards that improve visibility into accounts payable operations.

• Serve as the primary point of contact for vendors regarding payment status and account inquiries.
• Partner with department leaders to ensure purchases comply with budget and purchasing guidelines.
• Provide training and guidance to staff regarding purchasing procedures, expense…