Canada · Office Administrative Assistant

Job Posting - Canada Summer Job 2026
· Office Administrative Assistant

The Association of Neighbourhood Houses of BC (ANHBC) builds healthy and engaged neighbourhoods by connecting people and strengthening their capacity to create change.

ANHBC is the legal entity and umbrella organization made up of eight neighbourhood houses, an outdoor camp and central services. We operate more than 300 community-based programs and services for a diverse range of participants. At ANHBC, we are committed to Reconciliation, Decolonization and Anti-racism. Together with community, we build strong and supportive relationships at welcoming and inclusive sites throughout Metro Vancouver.

To learn more about ANHBC, visit (Use the "Apply for this Job" box below)..org

Kitsilano Neighbourhood House (KNH) serves communities across Vancouver’s west side, providing a broad range of programs, services, and support developed to meet the needs and dreams of the community. We are community builders and place makers, connecting people, ideas, and opportunities.

ANHBC is currently seeking summer team members to join our KNH/Arbutus team. This role is a great fit for someone who shares ANHBC’s values, is interested in community-based work, enjoys working with people, and is excited about building inclusive and connected neighbourhoods.

Kitsilano Neighbourhood House is looking for an enthusiastic, dedicated, and effective team member for the position of Administrative Assistant. The successful candidate is a friendly, inclusive, community-minded individual who is passionate about working with all members of the community in a diverse, multi-cultural, and energetic environment. You enjoy contributing to many different aspects of programs, community connection, and daily operations, and thrive when working on diverse projects and initiatives.

Eligibility:
These positions are funded through the Canada Summer Jobs program. As part of the program requirements, applicants must be 30 years of age or below at the start of employment and legally able to work in Canada.

Office Administrative Assistant provides frontline reception, administrative, communications, accounting, and rental support for Kits House. Responsibilities include greeting visitors, answering inquiries, supporting program registration, creating social media and promotional content, handling payments and administrative tasks, assisting with events and rentals, and providing excellent customer service to community members, renters, and staff.

• Answering phones, providing information and referrals, directing calls to appropriate staff, greeting people coming in the door, handling email inquiries
• General administrative support
• Assist and orient front office volunteers where necessary
• Program registration
• Assist with the set-up of all House-wide events, staff workshops, and meetings as requested. This includes events and meetings outside of the regular work schedule.
• Troubleshoot office technology – fax, copier, phone maintenance
• Other admin duties as requested by the Operations Manager and/or Executive Director

Communications and Marketing:

• Create and disseminate program advertisements for events and programs
• Post and manage the community board
• Develop content for social media to promote current events, fundraisers, programs and services
• Build Kits House social media presence by connecting with members, donors and supporters online

Accounting:

• Accept fees and issue receipts for services and/or programs
• Create client files in ACCPAC
• Handle daily reconciliation of cash/receipts
• Process accounts payable

Rental Support:

• Flexibility to work shifts to accommodate evening and weekend rentals
• Process and review contracts with renters
• Set up Audio/Video equipment
• Showcase rental spaces to potential renters
• Sell the wedding packages and provide follow-up services to clients.

• Minimum of 2 years of office experience
• Excellent verbal and written skills with highly developed interpersonal skills; tact, diplomacy, and flexibility in working with a diverse population
• Intermediate level proficiency in Microsoft Office, especially Outlook, Word, and Excel
• Experience in handling financial transactions
• Abi…