Senior Executive Assistant, Pharmacy

• Career Development Opportunity
• Convenient Working Location
• Competitive Remuneration Package

As a Senior Executive Assistant, Pharmacy, you will be responsible for the following duties:

• Provide comprehensive administrative support to the Head of Department, including calendar management, meeting coordination, venue booking, agenda collation, minute-taking, and catering arrangements as required.
• Coordinate departmental meetings and team-building activities, ensuring smooth planning, logistics, and follow-up actions.
• Facilitate onboarding of new staff, including system and access setup, tap card requests, coordination of onboarding processes, and follow-up with HR on related matters.
• Manage departmental procurement and requisition processes, including sourcing quotations, preparing procurement documentation, processing purchase/work requests, and submitting invoices to Finance for payment.
• Handle departmental financial and claims administration, including claims for subvention or external grants, reconciliation of dropped charge reports, and collation of data to support cost management and operational improvements.
• Support audit and compliance activities, assisting with internal and external audits by preparing and providing required documentation.
• Maintain departmental records, data, and documentation, ensuring accuracy, proper filing, and timely updates of relevant information.
• Provide general operational and logistical support, including document dispatch within hospital premises, office supplies management, gift pack storage and distribution, and other duties as assigned by the supervisor.

Requirements:

• Diploma in healthcare-related/management courses (preferred)
• Minimum 2 years of experience in clerical and administrative duties.
• Proficient in SAP system

To apply , simply click on the “apply” button in the job advertisement or alternatively, you can send in your resume via email
Email Address:

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.
EA LICENSE : 19C9777